Built for infrastructure contractors
The operating system for infrastructure construction
Vantara IQ connects your projects, crews, dailies, redlines, locates, materials, billing, subcontractors and financial intelligence in one platform.
From underground and aerial fibre to power, gas, water and civil infrastructure — know exactly what is happening across your operation.
Overview
Operations Center
Active projects
12
3 markets
Installed this week
47,820
linear feet
Ready to bill
$184,250
approved production
Est. gross margin
31%
production spread
Needs attention
Project health
Ridgeline Utility Partners · week ending 12 June
One system. From field production to financial performance.
Most infrastructure contractors run on paper dailies, PDFs, spreadsheets, text messages, an 811 portal, accounting software, a separate inventory list, rate sheets, engineering maps and subcontractor invoices. Every handoff between them is somewhere a number gets retyped, and every retyped number is somewhere the story stops matching.
- Opportunity
- Estimate
- Award
- Project
- Engineering
- Locates
- Materials
- Crew
- Daily
- Redline / as-built
- Approval
- Customer billing
- Subcontractor pay
- Retainage
- Project margin
- Executive intelligence
Each step feeds the next. The footage a crew files becomes the invoice to your customer, the crew’s own pay statement and the project’s margin — off one filing, at each side’s own rate card, with a trail back from any figure to the daily it came from.
Ask your operation anything.
Your operational data should not just sit in a database. Ask it what happened today, which projects are behind, which crews have not filed, what is ready to bill — and get an answer built from your own records rather than a guess.
- “Which projects are behind, and by how much?”
- “Which crews haven't submitted their dailies?”
- “How many feet did we install this week?”
- “Which locates are holding up production?”
- “What's ready to bill right now?”
It answers from the records it is given and says when it has none. It will not call a street clear because the sentence would read better that way.
Four things, worst first.
- Locate 260904-001234 expires todayKeener Rd, ATL-204. Pace Boring is scheduled there tomorrow.
- GA-118 is 8% behind targetNeeds 1,950 ft a day to finish on the contract date; running 1,790.
- Two dailies missingPace Boring, Tuesday and Wednesday.
- $184,250 ready to billApproved production across 3 projects, none invoiced yet.
18,400 of 31,000 ft in the ground, 59% complete. Two crews on it. The slip started three weeks ago when Hollis moved to SC-072 and has not been made up since.
Your entire operation. One screen.
Production today, this week and this month. What is approved and ready to bill. Which projects are behind, which locates are blocking crews, which dailies never arrived. Then drill from the company down to a market, a project, a crew, a day, a single line of production.
Level 1
Company
Every market, every project, one figure
Level 2
Market
How a region is performing against target
Level 3
Project
Rates, crews, margin, documents, locates
Level 4
Crew · Daily · Line
Down to the individual production item
One daily drives the entire workflow.
A crew files production from the truck with the redlined map and the photos attached. A supervisor reviews it. From that one approval comes the customer invoice, the crew’s pay statement, the retainage held on both sides, and the project’s margin.
Keener Rd
Pace Boring
ApprovedBilled to customer
$7,105
Crew earns
$5,015
Production spread
$2,090
Retainage held
$355
5%
One approved daily, both sides of the book
10,000 LF × $8.50
10,000 LF × $6.00
What the job earns
Both numbers come off the same approved daily at each side’s own rate card, so the invoice and the crew’s statement cannot drift apart. Figures are an illustration.
Daily
Keener Rd
Pre-work required
Your own locate is not signed off on this street.
Filed from the truck, not the office
Big targets, little typing, photographs first. A foreman opens the job, enters what went in the ground, marks the map, attaches the photos and submits — in the time it takes to finish a coffee.
And if a locate the crew is responsible for has not been signed off, the sheet says so before they start, not after.
Daily
Keener Rd
Pre-work required
Your own locate is not signed off on this street.
When something is wrong in the field, one person owns it.
A pedestal that never went in. A handhole left open. A redline nobody sent. Raise it against the job with a photograph of what you found, put one name on it, and the foreman gets a text where he is standing.
- The photograph of the fault, and the photograph of the fixHeld as two different things and shown side by side. It settles an argument words never will.
- One owner, never twoAn employee or a crew — the system refuses both, so nobody can assume the other one had it.
- A text, not an email nobody opensSent the moment it is assigned, to the company number and to every person the crew has invited.
- The conversation lives on the jobOffice and field talking in one thread against the project, not in somebody's phone.
- Blocked needs a reasonYou cannot park a task without saying what it is waiting on.
- Crews see only their ownScoped in the query. One crew cannot read another crew's problems.
Every task stays on that project’s record, so the punch list at closeout is the list of what was actually raised and what was actually done about it.
Activity
Know before you dig.
Every 811 ticket with its clock, every utility’s response, and the one distinction that matters most: a ticket can be entirely clear with 811 and still not safe to open the ground, because the locate on your own plant has not been walked.
Who performs which locate is set per project, so a utility your own crews walk stops holding up the ticket and starts holding up the dig — which is the truthful way round.
Every public utility has cleared. The locate this contractor performs on its own plant has not been signed off, so the crew’s own sheet says so before they break ground.
On hand
184,200
feet, 3 yards
With crews
22,450
issued, not installed
Variance
1.4%
over tolerance
Reel R-88142 · 144ct single mode
Know where every reel went.
Receiving, yard, checkout, crew, project, installed. Fibre reels by number, conduit, vaults, handholes, pedestals, hardware — held by yard, so a reel in one yard is never confused with one three counties away.
What was issued against what the dailies say went in the ground, with a tolerance. A variance outside it is raised with a reason attached rather than quietly written off.
Manage every subcontractor without losing control of your numbers.
W-9, insurance, signed agreements, ACH and yard badges, chased by the system until the file is complete — a crew cannot be assigned work until it is. The packet stays on your side of the fence: you hold the record, not a folder on somebody’s laptop.
Every crew gets a login of their own
Assign them a project and they work inside it — which is what stops your office re-typing what they have already written down.
What a subcontractor sees
- Their own crews, projects and dailies
- Their own pay statements and retainage
- Their own documents and compliance dates
- Locate tickets filed to their company
What they never see
- What you bill your customer
- Your margin on any job
- Any other subcontractor's work or pay
- Rate cards that are not their own
Enforced in the queries that fetch the data, not by hiding a button.
The work you are chasing, and the crews who could build it.
Winning the job and being able to staff it are two different problems, and most contractors track them in two different places — a bid list in a spreadsheet, and the crews in somebody’s head. Vantara IQ keeps both, because the second decides whether you should bid the first.
Customers and bids
Primes and customers you are working on, each opportunity with its market, estimated value, probability, bid date and expected award — moving from identified through estimating and bid submitted to awarded or lost. An awarded one becomes a project rather than being typed in again.
Qualified
6
Estimating
4
Bid submitted
3
Awarded
2
Subcontractors, and what they can actually do
Not a contact list. What machines they own or rent, which trades they run and at what production, how many crews are free and from when, the markets they will travel to, their rates, their references, and how much of the prequalification file is in.
Availability is kept as a history rather than overwritten, because “committed through the 20th”, said in August, is what tells you in September that they are free.
3 crews free · available now · works GA, SC
Why 78
Equipment
Directional drill2 owned
Plough1 owned
Vac trailerrented
What they run
Directional bore900 ft/day
Plough2,400 ft/day
Splicingoccasional
A score you can argue with
Every part of it comes back with the sentence that produced it — 16 of 20 on equipment because there is no vac trailer. Missing information costs points and is called unknown, never unsuitable.
A follow-up is a real task
Set one and it raises a task owned by somebody, not a note in a box nobody opens.
Ready ones become subcontractors
Convert a crew and their contacts, equipment and rates carry across. It refuses to create a duplicate of a company you already work with.
Everything else it does
Dailies
Production on your customer's own form, with redlines and photos attached.
Redlines & as-builts
Engineering prints, field markups and as-builts tied to the daily and the billing.
Print reading
Count bores, handholes, pedestals and footages off an engineering print instead of by eye across twenty sheets.
Billing
Approved production to customer invoice, with the trail back to the daily it came from.
Subcontractors
Onboarding, compliance, rate cards, statements, retainage and disputes.
Financial intelligence
Revenue, subcontractor cost and production spread by project and market.
Messaging
Assignments, approvals and pay notices reaching a foreman by text, with consent handled to carrier rules.
Documents
Contracts, COIs, W-9s, permits and as-builts filed against the company or project they belong to.
Pipeline
Opportunities, estimates and bids before a project exists — awarded ones become projects.
The job's own record
Aerials, field photographs, the engineering map and every document filed against the project they belong to — not a shared drive.
Rate sheets in one click
A priced rate sheet for a project or a crew, generated as a PDF with your company's logo on it, from the rates already on file.
Who it is for
Whether you run two crews or two hundred, in one market or across several states.
Telecom & broadband
FTTH, backbone, middle-mile and last-mile. Underground, aerial and splicing.
Electric utilities
Underground and overhead electrical infrastructure.
Gas utilities
Distribution and mainline construction.
Water & sewer
Water, sewer and civil utility projects.
Civil infrastructure
Contractors running multiple crews, subcontractors and markets.
Prime contractors
Central operational control across every subcontractor and project.
Most construction software records what happened. Vantara IQ tells you what needs you now.
Run on separate systems
- Dailies in one place, maps in another
- Locates in a portal nobody checks daily
- Inventory on a spreadsheet
- Subcontractor pay worked out by hand
- Billing reconciled at month end
- Management assembles the story afterwards
Run on Vantara IQ
- One filing feeds billing, pay and margin
- Locates on the crew's own sheet before they dig
- Material custody by reel, crew and yard
- Statements calculated at each crew's own rates
- What is ready to bill, today
- The exceptions come to you
Management by exception instead of management by spreadsheet.
Your numbers stay yours
Your own system
A dedicated database and deployment per company. Nothing you enter is visible to another contractor.
Role-based access
Owner, project manager, supervisor, foreman, inventory, office, subcontractor — each sees what their job needs.
Rates and margin protected
What you bill and what you pay are separate figures with separate permissions.
Auditable
Every approval, rate change and payment carries who did it and when.
We do not claim a security certification we have not been through. What is described here is how the software is built, and we will walk you through any of it.
Being built next — not available today
Named here so nobody buys on a promise. If one of these decides it for you, say so in the demo and we will tell you honestly where it stands.
One package. No tiers to work out.
Your company runs on its own dedicated system — your database, your jobs, your rates. Nothing you put in is visible to any other contractor using Vantara IQ.
Implementation
$1,000once
Your own system, stood up and configured — rate cards loaded, crews and projects brought across, your people trained on it.
Enterprise package
$250per month
The whole platform. Every module, unlimited projects, unlimited subcontractor crews, and their logins are free.
Your staff
$35per user, per month
Each of your own people with a login — owners, project managers, supervisors, foremen. Your subcontractors' logins are not charged.
What that includes
- Your own isolated database and deployment
- Unlimited subcontractor crews and their logins
- Unlimited projects, dailies and invoices
- Text alerts to crews, carrier-registered
- Customer rate cards and per-crew pay rates
- Locates, materials, documents and onboarding
Run your entire infrastructure operation from one platform.
Projects. Crews. Dailies. Redlines. Locates. Materials. Billing. Subcontractors. Financials. Vantara IQ connects the field to the office and turns operational data into decisions.
See it on your own jobs
Half an hour, walked through with one of your live jobs in front of us — your customer, your crews, your rates. You will know inside ten minutes whether it fits how you work.
- No obligation and no card
- We use your real job numbers, not a sample
- Your data stays yours, on your own system